Managed Print Services
Workplace technology that digital transforms your business to create seamless, efficient business operations.
Our managed print services optimise the performance of your business with our proactive monitoring service delivered by our expert Client Support Team.
We work with you to establish what your exact print and document requirements are and where you can make savings. In order to analyse your printing and help automate your workflows, our managed print services utilise computer software and improve your business processes.
In short, we remove the burden from your teams having to monitor all your printing environment
Managed Print Services – Mono
This service is added to all devices we supply as standard
Managed Print Service for Mono devices
All toner, consumables, parts
Remote support for our dedicated centre
Fats response engineer on site call outs
Live status monitoring of device
Next day automated supplies
Manged print service for any mono print device. This service includes all of our premium features below:
All toner, consumables & parts
Remote support from our dedicated support excellence centre
National fast response engineer site call outs
Live status monitoring & reporting
Automated next day supplies
This service can be added to any mono (black & white only) print devices and also includes 2500 free print credits per month
Ease the burden on IT staff
Outsource print management to free staff for more valuable tasks
Save money by improving monitoring
We analyse all printing habits to find a cost-effective solution
Prevent data breaches
We can audit your service to identify security vulnerabilities
Reduce your carbon footprint
Optimising technology cuts waste, energy and paper consumption
7 Key beneift of managed print services
Managed Print Services are programmes offered to manage your printing devices, including scanners, faxes and copiers. They enable organisations to improve their efficiency, productivity and information security, typically by monitoring usage, replacing consumables and meeting the organisation’s printing needs. The features of managed print services offer many of the following benefits to organisations large and small.
- Save time and improve efficiency
- Reduce costs and save money
- Improve productivity in your organisation
- Reduce capital expenditure and improve cashflow
- Reduce your environmental footprint
- Be more agile
- Improve your information security
1. Save time and improve efficiency
The amount of time your employees spend on printer-related tasks can be frustrating. The process of printing, scanning, copying on old hardware or poorly configured software is just the beginning. There is also the time spent fault finding malfunctions and replacing toners to consider too. A Managed Print Service should identify such problems and include plans to reduce the hidden waste of employees’ time incurred on print-related tasks. This frees up staff time to focus on other strategic initiatives, as opposed to day-to-day maintenance tasks.
2. Reduce costs and save money
A sporadic approach to your organisation’s print setup can lead to inefficiencies in a number of areas. First and foremost, there are maintenance costs. Maintaining individual devices one at a time is costlier than having an automated, cloud-based system for doing so at scale. Managed Print Services very often connect all devices to one monitoring system to ensure just-in-time delivery of replacement toners and repairs. It also reduces the cost associated with stockpiling unused inventory.
A print audit and assessment can identify ways to consolidate your hardware. After all, having too many devices scattered around your organisation will cost more to maintain and use up space and electricity. Our print experts have the ability to calculate the true cost of an ad-hoc approach and identify ways to make savings.
3. Improve productivity in your organisation
The printing needs of various departments within an organisation can vary. After our initial assessment of your organisation’s current and future needswe can recommend a tailored programme to fit. This may include printing from mobile devices or off-site, for example, or the need to print special types of document sizes and formats which you use regularly.
Another plus point comes in the form of frequent hardware upgrades, giving you access to cutting edge technology when it’s release. The best Managed Print Services usually involve staff training too, which will help get your colleagues up to speed with new hardware and workflows.
4. Reduce capital expenditure and improve cash flow
The cost of purchasing an entire fleet of devices can be daunting, but Managed Print Services offer flexible payment options. Cost-per-page print models with leased hardware are perfect for companies who baulk at the idea of a huge one-off bill for hardware every five to ten years. According to Computing, over half of IT Managers surveyed in 2018 go already pay-per-page for their Managed Print Service. Plus, you can enjoy real-time usage dashboards and forecasting tools for your network of devices. This leaves you in a better position to manage your budget.
5. Reduce your environmental footprint
Reducing the amount of paper, electricity and print consumables you use is all part of being a responsible corporate citizen. With a monitoring system in place as part of your MPS package, you should be able to identify and track levels of print usage. That way, you’ll in a better position to intervene and reduce your environmental footprint. And once you’ve done so, you can show the results of your paper saving efforts in your Corporate Social Responsibility report.
6. Be more agile
The most successful organisations look to continuously improve their processes to stay ahead.
With the right Managed Print Service provider at your side, you’ll receive ongoing advice and strategic support from experts in the field of workplace technology.
7. Improve your information security
28% of companies are looking to introduce secure printing technology or further enhance their print security. That’s no surprise, given the ever-present risk of intellectual property theft and information security breaches. So how does an MPS help mitigate those threats?
An organisation-wide print assessment which comes with a Managed Print Service can identify print and security risks your organisation faces. The subsequent MPS programme should help mitigate those risks with a tailored print security plan. This might include recommending printer sign-in procedures to minimise documents being stolen from output trays. It could involve waste disposal and document management facilities. It could also include installing multifunctional printers with automatic hard drive wiping functionality, and network-level solutions to reduce the risk of information being retrieved by hackers.
And, almost by default, having just one print provider implementing an MP reduces the number of people from outside your organisation having access to your networked devices. This common security threat cannot be underestimated. But be warned – not all MPS providers are the same when it comes to their ability to combat information security threats.